Event in a Box Lite Rental

Event in a Box Lite Rental

Regular price $ 900.00 Sale

Rental Terms

  • Rentals are five days in length.
  • Begins on the scheduled day of arrival.
  • If the box arrives early, you will not be charged additional rental days.
  • Additional days requested will be automatically added to your shopping cart.
  • Late fees will be assessed unless an extended rental period has been requested and paid for.

Event in a Box Lite offers a fast and compact way to print name badges at events for up to 150 people. This portable solution makes it easier and cost-effective for event planners to check-in attendees with OnArrival while providing a simple name badge for identification. Whether it’s a collegiate alumni event or a VIP dinner event, Event-in-a-Box Express has you covered with a convenient, portable, and Bluetooth-enabled printer to check your attendees in with ease.

This box supports only black, dynamic printing and includes the following: 

  • 2 iPads
  • 2 Brother QL-820 NWB Bluetooth label printers
  • 2 External 14.4v Li-Ion batteries
  • Direct Thermal, white adhesive badge stock. 
    • Single-Sided: 62mm x 100mm continuous roll - equivalent of 500 Badges (250 per roll)

Dimensions: 19x17x16 and 28lbs

OnArrival Premium License

Please be aware that you must have an OnArrival Premium license in order to print badges using OnArrival and Event in a Box Lite. Don't have an OnArrival Premium license yet? Contact your Account Manager for details. 

Setup and Support

As a part of your Event in a Box Lite Rental, you'll receive a number of various support resources. Reference the Frequently Asked Questions section on this site for more detail. Note: rentals made within seven (7) days of their requested delivery date are not eligible for standard on-boarding / support. 

Visit the Event in a Box Encyclopedia in the Cvent Support Community for setup videos and answers to our most common questions. Stillhave questions? Call our Customer Support Team.

Cvent Support Community: https://support.cvent.com/apex/CommunityArticle?id=000066151&Lang=en_US&searchTerm=event%20in%20a%20box

 

TERMS AND CONDITIONS

1. CONDITION OF THE RENTAL DEVICE
1.1 Immediately upon receipt of the rented Devices, the Customer is required to check the completeness of the entire delivery and the proper working conditions of the Devices.

1.2 In case a defect or malfunction is found, or the Customer is missing Devices or accessories in the shipping the Customer has to inform Cvent immediately by email or phone and report the defect. Reclamations at a later point of the rental period are not accepted. If the Customer fails to inform Cvent about any defect or missing Device/accessory it is considered that the Customer received the shipment is complete and proper conditions.

1.3 The Customer is obliged to return the rental Device in the same condition as it was provided at the start of the rental.


2. RESPONSIBILITY, OWNERSHIP, AND USE
2.1 Responsibility for the Devices shall lie with the Customer for the duration of the rental period even in circumstances where Cvent has agreed for any reason to cease charging the Customer.

2.2 Ownership of the Devices remains at all times with Cvent. The Customer must not pass itself off as the owner of the Devices.

2.3 The Customer shall:
2.3.1 not remove any labels from and/or interfere with the Device and take reasonable care of the Devices, only use them for their proper purpose in a safe and correct manner in accordance with any operating and/or safety instructions supplied to the Customer.
2.3.2 notify Cvent within 24 hours after any breakdown, loss and/or damage to the Goods
2.3.3 take adequate and proper measures to protect the Device from theft, damage and/or other risks
2.3.4 not use the Device close to inflammable or dangerous goods, as well as toxic, corrosive, radioactive or other harmful substances
2.3.5 not connect any accessories other than provided from Cvent (unless prior authorization from Cvent)
2.3.6 keep the Devices at all times in its possession and control and not to remove the Devices from the delivered country without the prior written authorization from Cvent
2.3.7 permit Cvent at all reasonable times to inspect the rented Devices including procuring access to any premises where the Devices are situated
2.3.8 not intentionally commit any offense or conduct illegal activities or cause damage to or and with the rented Device

2.4 Any action the Customer takes upon the rented device is strictly at own risk. Cvent will not be liable for any losses and damages in connection with the use of our devices.


3. LOSS, DAMAGE, AND INSURANCE
3.1. The Customer is fully liable for any damages to Cvent when renting a Device upon receipt until it has been consigned to Cvent.

3.2 If Devices are returned in a damaged, unclean and/or defective state the Customer shall pay Cvent for the cost of any repair and/or cleaning required to return the Device to the condition it was delivered.

3.3 In the event that Devices are lost, stolen or damaged during the rental period the Customer shall fully compensate Cvent for replacement cost and/or the repair costs, administration charges and lost rental income for the time of repair or re-acquisition.

3.4 Cvent shall use its reasonable commercial endeavors to procure repairs or replacements for Devices as quickly as possible.

3.5 Cvent has not insured the rented Devices against Bodily Injury and/or Property Damage that you might cause on a third party resulting from an accident involving the Device. You are responsible for 100% of the costs they may incur for these reasons.


4. TERMINATION AND CANCELLATION
4.1 Neither the Customer nor Cvent shall be entitled to terminate a rental agreement before the expiration of the rental agreement unless agreed with the other party.

4.2 Cancellations of reservations may be done by email. Cancellations will take effect at the date and time the cancellation is successfully recorded in the reservation system from Cvent. A cancellation is considered confirmed once a cancellation confirmation notification is sent via email to the Customer.

4.2.1 The Customer may cancel the reservation without any penalty charge if it is submitted 2 weeks before the rental begins.

4.2.2 After this period has elapsed, the Customer agrees to pay Cvent a cancellation fee in the amount of 50% of the proposed rental rates as per the rental agreement.

4.2.3 No refunds shall be given if the customer cancels a reservation less than 72 hours before the rental ships or fails to collect the device on the rental start date and has failed to notify Cvent in advance.

4.3 No refund shall be given to the Customer for Devices returned early, if no written amendment to the rental agreement has been enforced.